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Goal

The organisation pages on the Europeana website bring together every item published by a cultural heritage institution on the Europeana website. Following this guide you will be able to curate an organisation page in order to be representative of what the collection of this institution is all about and for what masterpieces or highlights this institution is well known. This guide is showing you step by step how you can turn the automatically and randomly compiled organisation page for a cultural heritage institution into a page that represents that institution in the best way possible.

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How to get started

Before you can work on an organisation page, you need to have a Europeana user account. If you don’t already have one, get your Europeana user account now. Once you are signed up, please send your username to henning.scholz@europeana.eu. He will make sure that you get the right permissions for you to work on an organisation page. Once you receive the confirmation email from Henning that your account has been set up correctly, you are ready to start.

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Log in and choose an organisation

With your username and password you log in to the Europeana website. When entering the Europeana website, you click on ‘LOG IN / JOIN’ in the upper right hand corner of the website.

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Looking at the Milkmaid, for example, you can see in a grey pill the term ‘Rijksmuseum’. This is the name of the organisation, which takes you to the organisation page of the Rijksmuseum. There may be cases where you enter an item page where the name of the organisations is not in a grey pill. If this is the case (an example of how this looks is shown below where the name of the organisation - Nordfriisk Instituut - is not displayed in a grey pill, please use the feedback button of the Europeana website to let us know that there is no organisation entity extracted from the metadata record. In such cases there is no organisation page and you would need to choose another organisation to work on. One note, at the time of writing, you need to log out from the Europeana website to submit your feedback via the feedback button. 

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Work on the details of an organisation

For this part of the guide we look at the organisation page for the National Library of France (BnF). Reason is that for basic information, the profile for BnF is the most complete. When you are logged in to the Europeana website, the organisation card for BnF looks like this.

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Note, at the time of writing this description update feature is still not working very smoothly. Once you click on ‘UPDATE COLLECTION’, it will for sure take a moment and if things work fine you see the update being applied. In some cases though you need to first close the pop-up and maybe even refresh the page to get the description update in place. I advise you to play a bit with this feature and let Henning know your experience, which will help to improve this feature.

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Bring highlights to the first page

Once you have updated the basic information or requested an update of the basic information from Europeana Foundation, it's time to look at the items shown on the first page of the organisation page you work on. The items on the first page are somehow randomised, but are certainly not representative of the collection of a particular organisation. It will not show the masterpieces or most important items an organisation is known for. You can change this, you can make the first page the shop window for this organisation, you can bring items to the top of the page that you want a user to see first, when looking at the collections. If you think about the Rijksmuseum in Amsterdam, you expect to see the Nightwatch at the top of the page. If you think about a big library, you expect a precious manuscript from their rare book collection on the top of the page. 

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On every item page there is also the pin icon in between the preview of the item and the title of the object. If you click on it here, you see a pop-up that shows what entities this item belongs to. If you click on the pin next to Rijksmuseum and confirm with ‘UNPIN ITEM’ it will be removed from the curated collection of this organisation. 

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Publish the curated collection

To publish the curated collection and apply it to the organisation page, please wait for EF staff to take over. In a regular interval (tbd how often) EF staff will do the update and make sure the collection is published. If this does not happen after a while, don’t hesitate to contact henning.scholz@europeana.eu to investigate this case and help you to bring your collection live.

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