One of the features we offer to Europeana website users is to browse the vast collection through providing organisations. For instance, if you are interested in materials from a specific national library, you can easily access all relevant records through that library's dedicated page. You can explore the full list of these organisations here.

Even if you choose not to browse by data provider, you will still learn about the contributing organisations from the individual record pages. We enhance the provided data with Europeana entities for organisations, meaning you can access each organisation's dedicated page with detailed information, including its location and website, directly from the record item page.

 Dedicated page for Naturalis Biodiversity Center:

Table of contents:

Europeana organisation entities

Each entity has a unique URI and contains metadata that is coming from Europeana’s customer relationship management tool, Zoho CRM, and is augmented with organisation data available in Wikidata.

 Screenshot of the Naturalis Biodiversity Center record in Zoho CRM:

If you wish to retrieve a specific organisation entity, please refer to the Entity API documentation.

{
@context: "http://www.europeana.eu/schemas/context/entity.jsonld",
id: "http://data.europeana.eu/organization/4513",
type: "Organization",
prefLabel: {
en: "Naturalis Biodiversity Center"
},
hiddenLabel: [
"Library of the Netherlands Entomological Society, Naturalis Biodiversity Center"
],
description: {
de: "Niederländisches Naturkundemuseum und Forschungsinstitut in Leiden",
ru: "Музей в Голландии",
en: "Natural history museum and research center in the Leiden, The Netherlands",
it: "Museo di storia naturale e centro di ricerca neerlandese",
fr: "Musée et centre de recherche néerlandais",
da: "Naturhistorisk museum og forskningscenter i Nederlandene",
nl: "Museum en onderzoekscentrum in Leiden",
es: "Museo de historia natural y centro de investigación neerlandés"
},
europeanaRole: [
{
id: "http://data.europeana.eu/vocabulary/role/ProvidingInstitution",
type: "Concept"
}
],
country: {
id: "http://data.europeana.eu/place/106",
type: "Place"
},
language: [
"nl"
],
homepage: "https://www.naturalis.nl/",
hasAddress: {
id: "https://crm.zoho.eu/crm/org20085137532/tab/Accounts/486281000000923816#address",
type: "Address",
locality: "Leiden",
countryName: "Netherlands"
},
identifier: [
"486281000000923816"
],
sameAs: [
"https://crm.zoho.eu/crm/org20085137532/tab/Accounts/486281000000923816",
"http://www.wikidata.org/entity/Q641676",
"http://isni.org/isni/000000012159802X",
"http://data.europeana.eu/organization/1482250000000370517",
"http://viaf.org/viaf/132063008",
"http://viaf.org/viaf/305227246",
"http://d-nb.info/gnd/5025979-9",
"http://id.loc.gov/authorities/names/n92025427",
"http://www.idref.fr/157896315/id",
"https://www.freebase.com/m/08jgn7",
"https://g.co/kg/m/08jgn7",
"https://livedata.bibsys.no/authority/90313667",
"http://nlg.okfn.gr/resource/authority/record241821",
"http://dbpedia.org/resource/Naturalis_Biodiversity_Center"
],
isAggregatedBy: {
id: "http://data.europeana.eu/organization/4513#aggregation",
type: "Aggregation",
created: "2024-02-22T17:19:25Z",
modified: "2024-05-23T13:17:13Z",
pageRank: 22,
recordCount: 5200216,
score: 586313,
aggregates: [
"http://data.europeana.eu/organization/4513#aggr_europeana",
"http://data.europeana.eu/organization/4513#aggr_source_1",
"http://data.europeana.eu/organization/4513#aggr_source_2"
]
}
}

Over the years, we have created records in Zoho CRM for our existing data partners. These records include information such as the organisation's name in its original language and English translation, website, location, and more. Going forward, we aim to rely on aggregators for gathering information about new data providers. As you are in direct contact with your providers, you can ensure they are represented in Europeana with accurate and up-to-date information. We have included a spreadsheet in the Jira submission form for new datasets, and we ask you to fill it in for all new providers. This will allow us to import information from the spreadsheet to the Zoho CRM and to create an entity based on the provided details.

The spreadsheet contains two tabs. In the first one, you will find descriptions of the information about providing organisations that we need. The second tab contains columns where we ask you to record the information.

Enriching data with organisation entities

During the ingestion process, one of the steps involves semantic enrichment of provided data. As part of this process, a match between provided data and organisation entities is established. You can find more details about the process here.

In short, it consists of three key steps:

1. Analysis of specific metadata fields containing providers' information in the source data, followed by the selection of potential organisational entities to enrich the source metadata.

2. Automatically matching provided data in the source fields with the entity.

3. Replacement of source data with the entity and inclusion of the entity as a “foaf:Organization” contextual class within the record.

[...]
<ore:Aggregation rdf:about="/aggregation/provider/Example_01#Aggregation">
        <edm:aggregatedCHO rdf:resource="#Example_01"/>
        <edm:dataProvider rdf:resource="http://data.europeana.eu/organization/4513"/>
        [ other Provider’s Aggregation data ]
 </ore:Aggregation>
[...]
<foaf:Organization rdf:about="http://data.europeana.eu/organization/4513">
        <skos:prefLabel xml:lang="en">Naturalis Biodiversity Center</skos:prefLabel>
        [ other properties of Organization entity]
</foaf:Organization>

Providing information about organisations in EDM

To ensure successful enrichment, all providers should make sure to supply correct information about providing organisations in relevant EDM fields:

• edm:dataProvider

• edm:provider

• edm:intermediateProvider

Information can either be provided as a literal value or URI:

 Tool that helps you retrieve existing organisations and their identifiers

To search for existing organisations that have already provided data to Europeana, you can use this tool. Simply focus your search on organisations by ticking the "Organisation" option and add keywords in the search bar:

When you click on one of the results, you will be taken to the entity page for this specific organisation on Europeana website: https://www.europeana.eu/en/collections/organisation/4513-naturalis-biodiversity-center

The last segment of the URL after "/organisation/" is the Europeana identifier for this specific organisation. In this case, the identifier is 4513.