Phase four, option 2 - survey your colleagues
Pros: another opportunity to test your data collection skills; captures anonymous opinions; fast turn-around in terms of input; survey software is readily available.
Cons: anonymity is challenging in a small team setting; you have to analyse and report on the collected data which takes time.
Sending a questionnaire is one of the easiest ways to collect feedback from a small or large group of people. Questionnaires are commonly used in evaluation and impact assessment and we go into detail about questionnaires in questionnaires in Phase two of the Impact Playbook. We will not to duplicate Phase two’s guidance here, but set out the key steps you should take if you want to send an evaluation questionnaire.
About questionnaires
Very simply, you can survey your colleagues by using a questionnaire. A questionnaire is an online or paper form that allows you to ask the same questions to a large number of people. You use it when you want to ask a lot of people the same questions (that is, to survey them) to effectively compare experiences and get a good overview of their experiences.
Key steps to create your evaluation questionnaire
Agree the platform that you will use to send the questionnaire (there are many, such as Google Forms, Survey Monkey, Tally, Typeform, etc).
Agree and add your evaluation questions (take a look at our evaluation questionnaire case study below or the Europeana standardised question bank).
Test your questions.
Add relevant accompanying information, like what you will do with the data, your approach to data protection and privacy, the closing date of the questionnaire, and/or how long it will take to complete the survey.
Finalise your formatting and branding.
Test your questionnaire with someone or some people who haven’t previously seen it (fresh eyes).
For more guidance, see Phase two of the Impact Playbook and our guidance on writing a questionnaire.
Writing the questionnaire
You can ask a series of questions to your colleagues. You could use the questions in the debrief exercise. You can also learn from what we did. When we were trialing different approaches to Phase four we asked a series of different questions and we list these below as an example.
Europeana case study - a Phase four questionnaire
Next steps
https://pro.europeana.eu/page/europeana-standardised-question-bank
Explore a more extended evaluation method - Phase four, option 3 - Team-Based Inquiry (TBI)